Date: Wednesday 20th May, 7.30pm
Meeting by Zoom webinar - any questions you have for the EC can be submitted in advance by email to email@example.com or on the night using the questions function on the webinar. There will be some time for questions at the end of each agenda item before we move on.
Standard Agenda: to receive the Chairman’s report to receive the Mens Club Captain’s report to receive the Ladies Club Captain’s report to consider the accounts of the Club and the Treasurer’s report approve the introduction/withdrawal of any teams from league competition to elect an Executive Committee for the following season Members have the right to submit motions for consideration at the AGM. These must be sent to the Secretary (firstname.lastname@example.org) no later than 7 days prior to the meeting.
EC Nominations: Anyone over the age of 18 can stand for a position on the EC. They must provide a nomination by email to email@example.com stating their full name, the position on the EC they wish to stand for and the names of their proposer and seconder who must both be fully paid members of the club. The Executive Committee positions that we are seeking nominations for are as follows: President - Figurehead for the club. Primarily honorary role, will be first person called upon to own a key challenge for the club. Chair - Central figure in the running and organisation of the club. Is accountable for the strategy of the club and its delivery through all club volunteers. Vice Chair – Support the chair in all matters and has responsibility for all playing aspects. Secretary- Accountable for the governance of the Club. Responsible for setting the agenda for and organising the Executive Committee Meetings. Responsible for key club communication Treasurer – Accountable for the financial strategy, budget and accounting of the club. Club Captain (Men) - Responsible for men’s side of the club, playing, training and selection. The first point of contact for any club member with a playing issue, supports captains in their roles. Club Captain (Women) - Responsible for women’s side of the club, playing, training and selection. The first point of contact for any club member with a playing issue, supports captains in their roles Fixtures Secretary - Accountable for the organisation of all matches, the facilities, the teas and umpires as appropriate; coordinating with both the association bodies as appropriate and opponents. Ladies Chair of Selection – Accountable for the delivery of the club selection policy in accordance with association rules. Mens Chair of Selection – Accountable for the delivery of the club selection policy in accordance with association rules. Volunteer Coordinator - Coordinate the implementation of the volunteer recruitment, training and support plans. Be the club’s point of contact for health and safety matters including receiving of incident reports and managing all equipment related to player safety (e.g. first aid kits, short corner masks etc). Assist the club to fulfil its responsibilities to safeguard children and vulnerable adults at club level. Fundraising- Accountable for finding other sources of funding for the club. For example: sponsorship for the club or the 100 club Youth Development- Accountable for the safeguarding of all juniors, the club strategy for juniors, organisation and delivery of all junior activities (training and matches). Communications- Accountable for provision of communication channels (social media, internet, etc.) and responsible for providing regular content including messages from EC to the club Social/hospitality – Accountable for planning and delivery of the club social events (for example race nights and the end of season meal) and for ensuring that teas are organised on a match day with captains.